Webinars are becoming more popular due to geographically dispersed teams. If you haven’t already, you will probably be expected to host a webinar at some point throughout your career. When this time comes, you will need to be prepared. Transitioning from in-person presentations to a virtual environment is tough, but it can easily be done with the right training and mindset.
To help with this jump into virtual delivery, here are five tips to smooth out the transition and prepare you to deliver a great presentation:
1. Choose a Webinar Software
When shopping for a webinar solution you must keep in mind cost, functionality, available features and reliability. All of these factors tie in with how the software appears and operates. Once a webinar software has been chosen, first-time webinar presenters will greatly benefit from dedicating time to learning the technology and how it actually works. The last thing a new virtual presenter needs on the day of their first webinar is to be uncomfortable with the technology.
2. Schedule Your Meeting
The ability to easily send invites to meeting guests is crucial for the success of your webinars. You can’t have an effective webinar if your fellow collaborators are not able to join the meeting. Using a software that includes a reliable and easy option to connect with your colleagues is vital for the success of your webinar.
3. Practice Makes Perfect
This element is key for new virtual presenters, even if you’ve presented the same content in other settings. Scheduling a practice meeting with a few coworkers before the date of your actual webinar is a great way to make sure everything runs smoothly and successfully. Also, practicing your delivery style via the new virtual environment will help increase your comfort level. The more you practice, the better you will get at conducting webinars.
4. Start and End On Time
When scheduling your next webinar, make sure you respect the schedules of others and try and work around their calendars. Once you have found an appropriate time to meet, stay organized so you can be as efficient as possible. While engaged in the webinar, make sure you follow your agenda closely and stay in charge of the conversation at all times. Use your time wisely so that your virtual meeting can be successful and beneficial to everyone that is involved.
5. Send a Follow-Up Email
Make sure you send a follow-up email after your webinar to ensure everyone is clear on any follow-up assignments or objectives that need to be met. The follow-up email will keep all of your colleagues on track and ready to meet their goals individually and as a team.
Once you get comfortable with webinar presentations, you will quickly discover that preparation and practice are essential for its success. Also, staying organized and maintaining a structured virtual meeting will significantly contribute to achieving the goals you and your colleagues have set out.